Information and Description
To inform recipients of article information that articles are being discontinued, codes are used to indicate why and when this happens. It is also possible to report a replacement article number. As long as the discontinuation code is not Discontinued and sold out (04), transactions are expected to continue as usual and article information is updated when needed.
The discontinuation date reflects the date from which the discontinuation code applies to the article. When the discontinuation code is updated, the discontinuation date is also updated.
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For the statuses Discontinued and sold out (04) and Temporarily out of assortment (03), a future date of no more than 14 days may be entered.
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For all other statuses, today’s date is entered.
When an article is reactivated, so that the discontinuation is reversed, the discontinuation code, the discontinuation date and any replacement article number are removed from the article.
Discontinuation Codes
|
Code |
Description |
Information |
|---|---|---|
|
01 |
Will be discontinued without replacement |
Initiates a future discontinuation process where no replacement article exists. The initiation date is not in the future. Orders and price transactions continue, and phase-out planning may begin. The next step is to share status code 4. |
|
02 |
Will be discontinued and replaced with an equivalent product |
Initiates a future discontinuation process where a replacement article exists. The initiation date is not in the future. Orders and price transactions continue, and phase-out planning may begin. The next step is to share status code 4. |
|
03 |
Temporarily out of assortment |
Used for articles that are temporarily out of assortment but not permanently discontinued (for example, seasonal items). The date must not be more than 14 days in the future. This code is not preceded by code 01, 02, or 05. When this code is active, order transactions between seller and buyer are temporarily stopped. It may be followed by code 04 if the article is permanently discontinued; otherwise, the code is removed when the article returns to the assortment. |
|
04 |
Discontinued and sold out |
The article is discontinued. The discontinuation date must not be more than 14 days in the future. This code should always follow codes 01, 02, and 05, but can also be used independently. When this code is active, all transaction flows between seller and buyer cease. |
|
05 |
Will be discontinued and replaced with an identical equivalent product |
Initiates a future discontinuation process where a replacement article with identical properties exists. The initiation date is not in the future. Orders and price transactions continue, and phase-out planning may begin. The next step is to share status code 4. |
|
90 |
Cleanup code for removal |
This code is used for articles that should never have been in the assortment, for example incorrectly registered articles, and for articles that were discontinued more than two years ago and previously had discontinuation code 04. When an article is given code 90, it is distributed one last time as a signal to recipients that the article can be removed from their systems. After this distribution, the article is not sent out again. |
Responsibilities
Supplier
The supplier provides information indicating that articles are being discontinued using the following fields:
|
Code |
Field Name |
Information |
|---|---|---|
|
KNUTGD |
Discontinuation date |
Mandatory if a discontinuation code is provided |
|
KNUTGKOD |
Discontinuation code |
Mandatory if a discontinuation date is provided |
|
KNEART |
Replacement article number |
Mandatory for codes 02 or 05 |
If a replacement article number is provided for a discontinued article, the new (replacement) article must also be an approved article in Finfo’s database.
Finfo
Quality assurance of the fields:
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Check that a replacement article number is provided when code 02 or 05 is used.
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Check that code 02, 04, or 05 is used when a replacement article number is provided.
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Check that no replacement article number is provided when code 01 or 03 is used.
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Ensure that dates for codes 01, 02, and 05 are not in the future.
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Ensure that dates for codes 03 and 04 are not more than 14 days in the future.
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If codes 01, 02, 03, or 05 have been active for more than one year, the supplier is contacted and asked to update to code 04 if the article is now fully discontinued.
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Articles with code 04 and a date older than two years are assigned cleanup code 90 and redistributed once as a signal that the article can be removed; after that, the articles are no longer distributed.
Recipient
Recipients use the discontinuation codes and dates as a basis for status changes in their systems. Among other things, the codes affect how the article can be ordered, how price updates are handled, and when articles should be cleared or archived.