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Discontinued Articles

Information and Description

To inform recipients of product data that articles are being discontinued, specific codes are used to indicate the reason and timing of the discontinuation. There is also the possibility to report a replacement article number.

Discontinuation Codes

Code

Description

Information

01

Will be discontinued without replacement

Initiates a future discontinuation process where no replacement article exists. The initiation date is not in the future. Orders and price transactions continue, and phase-out planning may begin. The next step is to share status code 4.

02

Will be discontinued and replaced with an equivalent product

Initiates a future discontinuation process where a replacement article exists. The initiation date is not in the future. Orders and price transactions continue, and phase-out planning may begin. The next step is to share status code 4.

03

Temporarily out of assortment

Used for articles that are temporarily out of assortment but not permanently discontinued (for example, seasonal items). The date must not be more than 14 days in the future. This code is not preceded by code 01, 02, or 05. When this code is active, order transactions between seller and buyer are temporarily stopped. It may be followed by code 04 if the article is permanently discontinued; otherwise, the code is removed when the article returns to the assortment.

04

Discontinued and sold out

The article is discontinued. The discontinuation date must not be more than 14 days in the future. This code should always follow codes 01, 02, and 05, but can also be used independently. When this code is active, all transaction flows between seller and buyer cease.

05

Will be discontinued and replaced with an identical equivalent product

Initiates a future discontinuation process where a replacement article with identical properties exists. The initiation date is not in the future. Orders and price transactions continue, and phase-out planning may begin. The next step is to share status code 4.

90

Cleanup code for removal

Used for incorrectly registered articles that never existed, and for discontinued articles with a discontinuation date older than two years and discontinuation code 04. These articles are given code 90 and distributed once more as a signal that the article can be removed; after that, the article will no longer be distributed.

Responsibilities

Supplier

The supplier provides information indicating that articles are being discontinued using the following fields:

Code

Field Name

Information

KNUTGD

Discontinuation date

Mandatory if a discontinuation code is provided

KNUTGKOD

Discontinuation code

Mandatory if a discontinuation date is provided

KNEART

Replacement article number

Mandatory for codes 02 or 05

If a replacement article number is provided for a discontinued article, the new (replacement) article must also be included in the file.

Finfo

Quality assurance of the fields:

  • Check that a replacement article number is provided when code 02 or 05 is used.

  • Check that code 02, 04, or 05 is used when a replacement article number is provided.

  • Check that no replacement article number is provided when code 01 or 03 is used.

  • Ensure that dates for codes 01, 02, and 05 are not in the future.

  • Ensure that dates for codes 03 and 04 are not more than 14 days in the future.

  • If codes 01, 02, 03, or 05 have been active for more than one year, the supplier is contacted and asked to update to code 04 if the article is now fully discontinued.

  • Articles with code 04 and a date older than two years are assigned cleanup code 90 and redistributed once as a signal that the article can be removed; after that, the articles are no longer distributed.

Recipient

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